Maintenance Management

WinCAMS Maintenance Management module supports the planning and management process of Public Works / Roads & Bridges Operations. Specifically, the system provides management tools to:

• Determine annual Work Program and Budgets based on specific service level goals
• Identify the resources – labor, equipment and materials – needed to do the work
• Determine what the planned service levels will cost
• Schedule the work consistent with both climatic variations and available resources
• Monitor actual performance top ensure that work gets done properly, on time, and within budget.

The following areas are components of the Maintenance Management module and a process to collect and maintain related information needs to be established:

• Maintenance Activities: routine and periodic maintenance works are planned and managed using an established set of Activity Codes, descriptions and measurement units. Special projects and betterments are assigned unique Project Codes and descriptions.
• Feature Inventory: the types, amounts and conditions of roadway features are a primary factor in determining the types and amounts of maintenance required.
• Effort Levels / Work Quantity: effort levels and Work Quantities express how much work is required to satisfy each activity/project’s planned service level.
• Performance Standards: Performance Standards describe the resources, work methods and typical results associated with a crew day of each maintenance activity. These standards are an essential link in the process of translating maintenance work needs into resource requirements and budgets. They also serve as important guidelines for field managers in directing and evaluating day-to-day operations.
• Resources: all significant resources prescribed by the Performance Standards are assigned standardized codes, titles, measurement units, costs and use factors.
• Workload Distribution: the Workload Distribution ensues that work plans are sensitive to seasonal variations. This is done by indicating during which month(s) each maintenance activity and special project should be performed.
• Work Programs and Budgets: the system provides a Work Program and Budget which describes the quantity work planned for each maintenance activity and special project along with the amount of money required to get it done. Work Program and Budgets are detailed by individual district as well as a county wide grand total.
• Workload Leveling: leveling the planned month-to-month workload typically involves applying several versions of workload distribution data to the annual Work Program and Budget.
• Resource Requirements: the system produces detailed reports of all specific resource needs (labor, equipment and materials) of the maintenance program by Resource Type and quantity for each district as well as County wide.
• Work Scheduling: the system provides a Work Schedule Report which shows planned vs. actual accomplishments to date for each maintenance activity and special project. Planned work quantity for upcoming month also prints.
• Reporting: accurate reporting of field crew accomplishments and resource use is essential to support both Cost Accounting and Maintenance Management control efforts. Timecard and reporting methods need to be reviewed and possible adjusted.
• Work Control: work Control procedures are designed to assist supervisors in taking appropriate actions to keep work on schedule and within budget. The system produces a Work Control report which evaluates planned vs. actual accomplishments, costs, unit costs and average daily production.